Sharing and publishing scripts

Arthoff can share scripts, sections, and entire projects through team access or public links, allowing collaboration with guests, producers, clients, and other external participants.

Arthoff can share scripts, sections, and entire projects through team access or public links. This makes it possible to work with external participants such as guests, producers, and clients without always requiring a full Arthoff account.

Open the project or script you want to share.

Click Share (person with +) in the upper-right corner.

The sharing panel shows project members and their current roles. Existing members keep access according to their permissions.

To invite an external person, enter their email address. They receive an invitation to join the project as a guest with the selected access level.

Choose the recipient’s permissions:

View to read scripts, cues, and sections.
Edit to modify cues and sections when allowed by the project role.
Presenter to run the event in live mode when that permission is available.

Click Send invitation. The recipient receives an email with an acceptance link.

After accepting, the person appears in the project member list as a Guest. An administrator can later change the role, for example to Operator or Actor.

Arthoff can create a static, read-only link for people outside the project, such as clients or media representatives.

Creating a public link

In Share, find the Public link section.

Click Create link.

Configure the link:

Link title, for example “Hamlet Premiere – Act I”.
Visibility, including optional password protection.
Expiration, such as seven days or one month.
Included content: the full script, live-only preview, or an export such as PDF/CSV.

Click Generate and copy the unique URL.

Using a public link

The link opens without sign-in unless password protection is enabled.
Depending on the chosen access mode, the recipient can inspect current and upcoming cues and navigate the shared content.
When allowed, the recipient may mark cues as completed or reveal dialogue captions.
Public-link recipients cannot create cues, edit cue content, or change ordering.
Activity can be visible to project administrators in the activity log.

Managing public links

The Public link section lists generated links with their creation date and expiration.
You can reset a password or revoke a link at any time.
Expiring links stop working automatically after their configured expiration date.

Sometimes you only need to share one command, for example a complex lighting cue.

In the cue editor, open … → Share cue.

Choose one of the available formats:

Cue link, which opens the cue in script context for authorized project members.
Cue JSON export, containing the cue’s fields in a downloadable file.

Copy or download the selected share format and send it to the recipient.

Common scenarios

Scenario A: Client review before approval

The director invites the client as a guest with View access.
The client can review cues and follow changes without modifying production data.
Feedback and comments can be handled by the project team before final approval.

Scenario B: External presentation

Create a password-protected View only public link.
The recipient opens the live preview on a large screen without gaining editing access.
Revoke the link after the event so it no longer provides access.

Scenario C: External lighting operator

Invite the operator with the Operator role and access to Lighting cues.
The operator can prepare their cues while the rest of the team sees updates.
After the collaboration ends, downgrade the role or remove the member.

Scenario D: Publish a finished script as a reusable resource

Export the completed script as JSON and archive it as the final version.
Optionally create a public export link for PDF or CSV so the organization can reuse the material as a reference for future productions.

Frequently asked questions

Does a public-link recipient need an Arthoff account?

No. A public link can be opened without an account. If the person needs edit access, they must accept an invitation and use an authenticated account.

Does a public link expose private comments and metadata?

No. Read-only public links are intended to expose only the selected cue content and presentation data, not internal comments, version history, credentials, or sensitive project metadata.

Can I share only one script section through a public link?

The source material describes public sharing for a whole script or live preview, not section-scoped public links. To share only part of a script, use a separate script or a section-specific export.

What if someone forwards my public link?

Anyone who has a still-valid public link can potentially use it according to its access rules. Protect sensitive links with a password, expiration date, and revoke them when they are no longer needed.

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